Tasks

BackOffice

Download and email out customer invoices.
Check QuickBooks for customer payments.
Chase up late customer payments.
Make up purchase orders on QuickBooks, email to supplier.
Check delivery notes and Input stock on QuickBooks.
Make bill on QuickBooks and file copies of invoices.
Emails in/out.
Deal with post /paperwork.
Deal with customer phone calls.
Check pricing on QuickBooks against invoices and purchase orders
Add new customers /stock to QuickBooks file paperwork.
Deal with transportation issues.

Warehouse – (Some Manual Labour/Lifting required)

Dispatch stock Small by post.
Dispatch stock Med by FedEx.
Dispatch stock pallets by Northwards.
Make up dispatch tickets paperwork for out going stock.
Check/order items used for dispatch, pallets, wrap, tape.
Receive orders check and store in warehouse.
Deal with waste and recycling.
Check stock levels for purchases.
Carry out spot stock checks.
Carry safety checks.

Quotation / Drawings

Measuring floor plans and transferring information to excel to calculate materials requirements,
Producing quotation based on the above material calculations
Emailing clients quotations / possible follow-ups
Answering the phone and taking notes.
Training to produce CAD (DWG) Layouts
CAD Design

Duties and Responsibilities

The duties and responsibilities listed below are not intended to be exhaustive and may be extended. The individual may also be required to undertake other duties and responsibilities that may assist with the smooth running of the firm or the Inverness office or with the efficiency or commitments of fee-earners:

• Reception duties, answering the telephone and providing hospitality to visitors
• Dealing with the incoming and outgoing posts, including filing and electronic distribution
• Collation and preparation of documents – for meetings, letters, letters of engagement, reports, proofing – all in line with the company’s corporate image policy
• Maintaining the database (Advance)
• Organise confidential filing, client records and archiving
• Monitoring and ordering stationary supplies
• Travel arrangements when needed
• Ad hoc support to the technical team where needed.
• Cover support for other team members.

You

• Highly organised – able to organise self and those they support.
• Excellent communication and interpersonal skills – become a point of contact in the group and to our internal clients (fee-earners).
• Attention to detail.
• Proactive rather than reactive.
• Be able to prioritise work.
• Keep on top of workloads and deadlines and prioritisation of tasks.
• Discreet and understanding of the importance of confidentiality.
• Willing, positive and flexible attitude.
• Proud to go the extra mile.
• Flexibility and agility in working hours.
• Happy doing basic, repetitive tasks as well as the more exciting/challenging parts.
• Proficient use of Microsoft packages including Word, Excel and PowerPoint.

The role would be ideally suited to a school or college leaver looking to start their career in a professional office.

Salary/benefits
• 35-hour working week with flexibility around the core hours of 10 am-4 pm
• Paid overtime or time off in lieu (pre-approved and only where required).
• Working from the home allowance of £25 a month.
• Eligibility for the firm’s Profit-Sharing Plan that runs from October to September each year. The scheme enables staff to share in the profits of the firm. Payment is usually c£1,000 for the full year. Paid in December.
• Salary reviews annually in October.
• Twenty-five days annual leave with an additional day added after each year’s service. On 1 January, after 1 year’s service, the entitlement will be increased by 7 hours and thereafter by a further 7 hours following completion of 2, years’ service, giving a maximum of 175 hours after 2 years’ service.
• In addition, under the flexible benefits programme, employees are entitled to buy or sell up to five days (35 hours) of holiday a year, subject to staff partner approval.
• Six-month probationary period.
• Life assurance cover of four times salary,
• Private Medical – Staff have access to a private medical scheme through the flexible benefits programme.
• Contributory pension scheme (The firm will contribute 5% of salary on a matched basis with an employee from their date of joining)
• Access to several additional benefits with preferential rates under the flexible benefits programme, health cash plans, health screening/GP support, critical illness cover, dental and travel insurance, Techscheme, Cyclescheme, Gymflex and a Workplace ISA.

Job overview

We are looking for a Digital Production Assistant to join our small but growing team to support the development of our visual and audio media production, including our Good Business Podcast.
This role is part of the Modern Apprentice scheme providing you with the incredible opportunity to learn while you earn. Over a 12-month period you will be given the tools to achieve a Digital Marketing Diploma, which is funded as part of this post. The successful candidate will assist in the development of media packages from production to finished product. This includes liaising with clients to develop storyboards with colleagues, capturing video and audio content and editing materials for final production.

The Successful Candidate will:
• Coordinate, plan and manage the filming and recording of podcasts
• Build and create content for the podcast and main business websites
• Create video content for social media
• Be responsible for testing and quality assurance around product development
• Assemble video and audio assets and deliverables for client handover
• Contribute to the creative process with colleagues
• Undertake administrative support as required

Person Specification :
This is a production-focused role for someone with an eye for design and attention to detail. They will ideally be familiar with Adobe Premier or similar video editing software and have a good standard of written English. Experience with video production would be highly valued but is not essential.

The Successful Candidate will:
• Have excellent communication skills
• Be task focused and highly organised
• Have a meticulous eye for detail
• Be self-motivated, quick to learn and adapt to new software
• Have a genuine interested in pursuing a career in media / digital content production

This is a great opportunity for someone seeking their first role with a commercial business.

Application Process:
Submit your CV along with a short cover letter to fergus@dbnn.news

Job overview

MacGregor Industrial Supplies are currently seeking a Sales Ledger Assistant to work in our Finance Department. The successful candidate will assist the team in responding to customer queries, taking card payments and reconciling customer accounts.

Tasks include:

• • Responding to customer queries by telephone, email and occasionally face-to-face, and liaising with internal departments to resolve
  • Taking card payments over the phone
  • Posting payments to customer accounts and maintaining and balancing payment reports
  • Requesting and applying remittance advice
  • Reconciling customer accounts and resolving unapplied cash
  • Data entry of adjustments and corrections
  • Banking cash and cheques
  • Reconciling till takings with cash book and identifying any differences

  *May be required to carry out other tasks related to the role

What will I learn?

• A wide variety of skills as laid out by the Business Admin L6 Modern
  Apprenticeship Qualification
• Office Day to day business administration skills
• A broad overview of business practices from general administration through to customer service skills
• Administration Skills
  
  

What qualifications or qualities are required?

• Sound organisational and administrative skills, including effective time management
• The ability to deal confidently with people with clear and effective communication skills both verbally and in writing
• Good customer service skills when dealing with customers and colleagues
• Good numeracy skills
• IT literacy and experience with Microsoft packages
• Attention to detail and accuracy
• Ability to prioritise and multitask
• Ability to work alone under own initiative and within a team
• Responsible and reliable with a flexible attitude
• Ability to respond positively to new challenges and change
• Understands the importance of data accuracy

Company Benefits?

• Living Wage Employer
• Pension scheme
• Employee discount
• Discretionary annual bonus, based on company performance
• Company sick pay (after two years)
• Extra holidays (after 5 years)

Send your C.V. to louise@virtuallearningacademy.co.uk to apply